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Staff PINs, permissions, and not sharing one login at the register
Why every cashier needs their own PIN in SpotPro — accountability, voids, and basic loss control.
Shared logins destroy accountability. When everyone is “admin,” nobody is responsible for a voided ticket or a mysterious discount. SpotPro staff PINs exist so the register has a memory of who did what.
Setup
One person, one PIN, least privilege that still lets them work. Owners keep higher permissions.
Culture
Make solo logins a non-negotiable like locking the door. New hires learn it day one.
Educational history and product guidance — not legal, tax, or investment advice. Laws and policies change; verify current rules for your situation. Images used for education are public-domain or freely licensed historical references where sourced from open repositories.
Owner checklist
- No shared PINs written on monitors
- Disable accounts the day someone leaves
- Review void/discount reports weekly
- Keep owner credentials offline from the front counter